Sovereign Digital Ltd operates sovereigndigital.uk. We are completely committed to protecting your personal data and maintaining transparent security protocols in strict alignment with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy describes exactly how our digital agency collects, handles, stores, and safeguards your individual information when you interact with our website or communicate with our staff.

1. Statutory Data Controller Details

Under applicable UK data protection legislation, the designated data controller responsible for your personal information is:

2. Categories of Personal Data We Process

We limit data collection to the absolute technical minimum required to process client requests, optimize site code speed, and protect our custom digital infrastructure. We collect the following data attributes:

• Identity and Contact Data: Your first name, last name, business name, and email address, which are captured strictly when you submit an inquiry form or message us directly.
• Technical Architecture Data: Server log statistics including your internet protocol (IP) address, browser parameters, operating system profiles, and generalized device configurations gathered dynamically during your session.
• Usage and Interaction Logs: Granular data regarding how you browse our content containers, interaction timing thresholds, and direct navigation paths inside the site asset.

3. Lawful Bases and Operational Purposes

We only process your personal records under clearly defined lawful bases specified within Article 6 of the UK GDPR:

• Contractual Execution: Processing is required to address your service queries, issue customized project proposals, outline technical rates, or manage active digital development contracts.
• Legitimate Professional Interests: Processing is required to secure our network parameters, eliminate script injection risks, maintain lightning fast page speeds, and continually optimize our custom theme delivery.
• Statutory Compliance: Processing is enforced when we must satisfy formal UK corporate accounting, tax documentation, or legal disclosure requirements.

4. Data Minimization, Sharing, and Transfers

Sovereign Digital Ltd does not sell, rent, trade, or distribute your personal details to external marketing networks. Data visibility is strictly confined to:

Essential technical processors required to deploy our lean technical architecture. This includes our cloud hosting infrastructure, data center facilities, and automated communication channels. All infrastructure partners operate under rigid confidentiality frameworks. Any necessary data routing outside the United Kingdom or European Economic Area is managed exclusively via strict UK standard contractual clauses to ensure your data stays locked down.

5. Strict Data Retention Scheduling

We retain personal details only for the duration required to complete the administrative, technical, or contractual objectives for which they were gathered. Standard client inquiry logs are stored for a maximum period of twenty four months following your last communication. Technical system logs are systematically overwritten every ninety days. Legal, fiscal, or accounting records are archived for seven years to maintain absolute compliance with UK corporate tax regulations.

6. Technical Security Controls

To protect your data against unauthorized exploitation, access alteration, or accidental disclosure, our structural platform utilizes advanced technical controls. We run enforced Hypertext Transfer Protocol Secure (HTTPS) encryption routines across our entire digital infrastructure. Access to data repositories is restricted via multi factor authentication to prevent unauthorized local or remote intrusion.

7. Your Statutory UK Legal Rights

Under the precise terms of the UK GDPR, you maintain comprehensive individual freedoms over your data profile. You have the statutory right to request:

• The Right of Access: A complete structural duplicate of the exact personal tracking records we hold about you.
• The Right of Correction: Instant correction of any broken, incomplete, or out of date detail in your records.
• The Right of Erasure: Permanent deletion of your data from our active storage arrays, provided there is no conflicting legal processing requirement.
• The Right of Restriction: Suppression of processing activities while records are audited for operational accuracy.

8. Direct Regulatory Recourse

If you have concerns regarding our data handling or tracking methods, please contact us at info@sovereigndigital.uk so we can address your issue immediately. If you remain unsatisfied with our response, you have the absolute right to lodge a formal complaint with the supervisory authority:

Information Commissioner's Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Website: ico.org.uk